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Overview of Annual Report Processing

1. The draft report is entered into the CRIS web page and saved. The file is saved on a server in Vermont and is not submitted to the national database at this point. After saving the draft, a Confirmation Screen appears which allows the author to review the information entered. At the top of the Confirmation Screen is a button titled *Report Complete*. Faculty/staff should NOT click this button. Data entry should be accomplished at the PI level, followed by review and/or edits by the Department Head/Associate Dean.
   
   
2. The Department Head and Associate Dean can review the reports on the Web or review a printed copy. The Web page contains instructions on how to review previously entered reports. We are assuming that each College/Department will have a central point for entering the reports. After all College/Department reviews are complete, the central contact should access each report, make any final edits (print a copy for your files if necessary), and click on the *Report Complete* button on the Confirmation Screen. No further edits are allowed on the report by the College/Department. In this way, the reports reviewed in the Director's office will be the final version approved by the College/Department.
   
   
3. Upon receipt of the signed Project Control List, the reports will be reviewed on the web in the Director's office. If we identify a report that requires additional editing, our office will "unlock" the file so edits can be done in the College/Department. We will use e-mail to notify you of any needed changes.
   
   
4. After the Director's office review, all reports are submitted to the national CRIS database.

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