State Classified Employment for Transfers or Reinstatementsabc. This is a weekly listing of all current state classified vacancies at CSU for which transfers or reinstatements may be considered. These are defined below:
Transfers: Transfer is an appointment of a qualified employee to a different position in the same class or with the same grade maximum. An employee or an appointing authority may initiate a transfer. When the appointing authority(s) initiates the transfer within the same department and the employee refuses it, the employee is deemed to have resigned. If the transfer is outside 25 miles, is longer than 6 months, and was not a condition of employment, the employee's name is placed on the reemployment list. Due to CSU's temporary hiring suspension, candidates interested in posted transfer positions may or may not be eligible for consideration.
Reinstatements: Reinstatement is a discretionary appointment of a former or current employee to a class in which the person was certified and either resigned or voluntarily demoted in good standing. The person may be reinstated to a related class with the same or lower grade maximum than the previously certified class.
Qualified applicants must currently be working at the Administrative Assistant III state classified level or higher, at Colorado State University, or, previously certified at the Administrative Assistant III level or higher in the state classified personnel system, at Colorado State University, to be eligible for this opportunity.
Job Information: This Administrative Assistant III position operates and manages the History Department front office; works directly with faculty, staff, students, Registrarís Office; and shares responsibility for hiring, training, and supervising of work-study staff.
The job duties include but are not limited to:
Undergraduate Assistant and Advising: - Operate as point-of-contact for undergraduate students seeking to add a minor and/or with questions about their minor and for upper classmen completing their degrees - Analyze transfer credits and assess OARS placement of credits, obtaining signature from Chair once form ready for Registrar's Office - Schedule appointments for the undergraduate coordinator and faculty advisers, according to Department guidelines - Answer student questions or refer inquiries to proper individual; listen to complaints and suggests next action disseminate information to faculty through phone contact, electronic mail, correspondence, or in person - Work as Department liaison to correspond with Registrar's Office Degree Analysts, and the Academic Support Center, to determine requirements - Verify All University Core Curriculum (AUCC) listing on check-sheet as University changes requirements; independently adjust/change lists to reflect required changes - Review contracts with students and answer questions when students come to sign graduation contracts -Assign students to faculty advisers and mentors
Office Management/Customer Service/Purchasing: - Create purchase documents and textbook orders, including desk copies for faculty and instructors; distribute course evaluations; obtain departmental authorization to pick up/deliver confidential documents to the Registrar - Operate as point-of-contact for Department, providing customer service; answer questions or refer inquiries to proper individual(s); listen to complaints and suggests/directs next action; disseminate information to faculty and the general public through electronic mail, phone contact, correspondence, or in person - Schedule appointments for the undergraduate coordinator - Make logistical arrangements for room reservations, classes, meetings, and Department seminar and conference rooms for events; resolve conflicts in scheduling - Create and maintain e-mail Listservs for Department and College - Determine approved vendors to use for office supplies and equipment maintenance - Prepare copy requests; oversee services from central receiving; oversee office copy requests prepared by student staff members or process requests in their stead - Produce and mail gift and student welcome letters as well as other forms of communications with alumni - Design and revise hallway bulletin board displays making sure listings are current and properly placed - Oversee day-to-day operations of shared computer lab; troubleshoot computer errors in lab - Instruct and direct students on how to fill out various forms and documents - Assist with implementation of new online courses, setting up records, and grading system - Serve as back-up staff person for Department Assistant to the Chair - Assume work study duties in case of absence
Travel Management: - Prepare Travel Documents for faculty, instructors and graduate students using Travel Manager - Consult with Assistant to Chair in regard to budget accounts for each traveler's trip to meet departmental guidelines - Communicate with Travel Desk when errors or questions arise regarding processing of travel documents
Telecommunications and Computer Upkeep: - Telecommunications: download billing, disseminate and track, being sure to obtain signatures; set-up phones and voice mail for new employees and make changes as necessary when faculty changes occur - Maintain Department phone tree for emergency procedures - Work with College IT to troubleshoot various computer problems in the Department and shared computer lab and to set up new faculty on computers and for computer replacement - Set-up and maintain faculty, staff, and student Listservs - Maintain accurate Department listings for CSU Directory
The most qualified applicants will be detail oriented, be a team player, have strong customer service skills, possess strong critical thinking skills, and have experience in an academic or administrative department.
Applicants that meet the minimum qualifications will need to email a cover letter, resume, and three (3) professional work references to firstname.lastname@example.org by the application deadline to be considered.
The annual Fire and Safety Update and University Drug/Alcohol Policy booklet informs the University Community about important procedures, policies, crime prevention programs and crime statistics. A copy of the booklet may be found online (http://police.colostate.edu/pdfs/2011-Safety-Report.pdf), or a paper copy can be requested by contacting the Colorado State University Police Department at (970) 491-1160.