Maximum base salary of $32,000 based on experience and qualifications including full University benefits.
REQUIRED: Bachelor’s degree; strong oral and written communication skills; strong attention to detail; proven ability to coordinate multiple projects in a highly organized manner; skill in using computer software programs at a level of sophistication required for a development office; proven ability to use MS office; problem solving skills, including the ability to anticipate and address upcoming assignments and potential road blocks; good judgment, discretion and confidentiality; willingness and ability to work irregular hours including weekends. PREFERRED: Previous work experience in—and an appreciation and understanding of—philanthropy; experience with databases such as Advance and Paciolan; previous experience working with donors and volunteers.
RESPONSIBILITIES Position is responsible for assisting in the overall operation of an NCAA Division I (FBS) intercollegiate athletics development operation. Duties include but are not limited to the following. Administrative (50%): (i) oversee the main office/reception area; serve as initial contact for donors, alums and other guests/visitors; handle phones, inventory and other administrative tasks; (ii) initiate and process travel reimbursements, official function requests and other business and financial documents and processes; (iii) handle electronic record keeping, routing and tracking of all documents including processing documents through the appropriate signature authorization process ; (iv) compile weekly and monthly reports using data from Advance; (v) manage invitation process including suites, events, travel, etc.; (vi) work effectively with a culturally diverse community and advance the Department’s commitment to diversity and inclusion; and (vii) be knowledgeable of appropriate NCAA, conference and University regulations and report knowledge of any violations. Development (30%): (i) provide travel/calendar support to Senior Associate Athletic Director of Development (CDO), Assistant Athletic Director for Development, Major Gift Officers and Annual Fund Director including financial, administrative and historical reporting; contact reports; event and travel coordination and briefings; and assistance with visit preparation material and donor biographies; (ii) coordinate away game travel for donors; (iii) provide support for major gift solicitation; and (iv) assist with event and game day operations and related responsibilities. Ram Club/Annual Fund (20%): (i) work with and provide assistance to annual fund donors; (ii) handle gift processing and acknowledgement process; (iii) work with CSU Foundation, Ticket Office and Ram Club to streamline internal and external reporting needs; (iv) produce weekly/monthly reports including prospect research, event reports, Ram Club reports, etc.; and (v) maintain University and Paciolan databases.
APPOINTMENT: Full-time 12-month administrative professional position reporting to the Assistant Athletic Director for Development.
APPLICATION PROCESS: Interested persons are requested to submit a letter of application and a complete resume, both of which specifically address the qualifications and responsibilities of this position, and a list of contact information for at least three professional references* to: Donor Relations Coordinator Search Committee c/o Department of Athletics Colorado State University Fort Collins, CO 80523-0120 *References will not be contacted without prior notification of candidates. NOTE: Travel funds to a maximum of $350 will be available per finalist for on-campus interviews.
DEADLINE: Applications will be accepted until the position is filled. For full consideration, applications must be received in the Department of Athletics no later than 5:00 p.m. (MT) on Friday, March 7, 2014. Application materials may be mailed, faxed to 970-491-3226 or e-mailed to firstname.lastname@example.org .
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