The Division of Student Affairs at Colorado State University encompasses a wide array of departmental services and programs addressing the needs of a student body of approximately 26,700 at a major state land grant university. Colorado State University is in Fort Collins, a city of 140,600 which is 65 miles north of Denver. The city offers a unique blend of metropolitan advantages and small town friendliness. Located at the western edge of the Great Plains and at the eastern base of the Rocky Mountain foothills, Fort Collins with its ideal climate provides easy access to numerous outdoor activities.
GENERAL DESCRIPTION: The Executive Assistant works primarily with the Assistant Vice President for Student Affairs/Dean of Students and the Director of Parent & Family Programs. In addition to providing administrative and program support to the administrators and the offices they supervise and some program coordination of projects, the Executive Assistant will serve as a member of the Vice President for Student Affairs office team and work collaboratively with other staff to meet the needs of the office and Division.
PRIMARY RESPONSIBILITIES: Manage calendars and assignments for the Assistant Vice President for Student Affairs/Dean of Students and the Director of Parent & Family Programs Assist with project coordination specifically related to Parent & Family Programs and the Campus Life Cluster Support Student Interns and assist with supervision Perform program evaluation and assessment for Parent & Family Programs Manage multiple forms of software and databases related to parent/family information and the Division website Prepare, review and track documents for signature of appropriate administrator Assist with division-wide and university programs Prepare presentations, announcements and correspondence Manage the budgets of Parent & Family Programs and Ram Welcome Assist with the annual Budget Construction and Salary Raise Exercise process Work as part of the Front Office team to provide office coverage, assist visitors, and answer phones, with special emphasis on parent & family phone calls and inquiries Review monthly Office Expense and Telecommunications report Serve as a primary contact for Division cell phone needs Flexibility to work some evening and/or weekend hours Other Duties as Assigned
MINIMUM QUALIFICATIONS: Bachelors degree; or three years professional experience working at an institution of higher education accepted Demonstrated supervisory experience
ADDITIONAL QUALIFICATIONS: Strong written and oral communication skills Proficiency in utilizing computers for office applications Knowledge of basic budgeting and accounting Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Departments commitment to diversity and inclusion Strong organizational skills and ability to prioritize responsibilities Experience coordinating programs/events Sound decision making, judgment, and ability to maintain confidentiality
APPLICATION PROCESS: For full consideration, applications must be received by Friday, March 10, 2014. Applications will be reviewed until the position is filled. Complete applications must include a letter discussing qualifications for and interest in the position; a resume; and names, titles, addresses, e-mail addresses, and telephone numbers of at least three references, including the most current supervisor. References will not be contacted without prior notification of candidates.
Electronic submission of application materials is required. Submit letter, resume, and references in one Word or PDF document to http://www.studentaffairsjobs.colostate.edu/. You will receive email confirmation when your application materials have been received. Questions about the search should be directed to David McKelfresh, Chair, 201 Administration Building, Colorado State University, Fort Collins, CO 80523, Fax (970) 491-7025, Telephone (970) 491-5312.
The annual Fire and Safety Update and University Drug/Alcohol Policy booklet informs the University Community about important procedures, policies, crime prevention programs and crime statistics. A copy of the booklet may be found online (http://police.colostate.edu/pdfs/2011-Safety-Report.pdf), or a paper copy can be requested by contacting the Colorado State University Police Department at (970) 491-1160.