Workshop Approval Process
ALL WORKSHOPS ARE APPROVED BY THE COLORADO DEPARTMENT OF AGRICULTURE PESTICIDE PROGRAM.
This page provides links to forms and information on the process.
Are you looking to get a workshop approved? You can download the workshop approval form HERE. The links below will provide the specific information required for a given workshop.
- For the requirements for Online CECs, click HERE.
- For the requirements of Classroom CECS, click HERE.
- With any questions regarding approval, contact Jonathan Handy at the Colorado Department of Agriculture by telephone at (303) 239-4178 or by email HERE.
For information on topics for CEC workshop content, consult the Colorado Pesticide Applicators Act §35-10 Rules and Regulations HERE.
PLEASE NOTE: All workshop approval requests must be submitted to CDA at least 15 days PRIOR to the workshop.
Listed below are the requirements for Online CECs and Skype/Webinar. Web based workshop sponsors must meet all of the requirements in Part 4 of the Rules and the following requirements specific to on-line CEC course approval.
- Web based course providers must have some form of password protection. The applicator must enter a specific password, issued by the provider, to enter the site and complete the course. The provider must obtain the client's Colorado Applicator ID number and include this with each course submitted for credit.
- The course provider must capture a photograph of the student at the time the course is initiated. This photo must be submitted to CDA when confirming successful completion of the online CEC.
- Each student must sign a CDA-approved anti-fraud statement such as: "I attest that I am the applciator taking this online course and understand that should it be proven that this statement is false, the continuing education credits approved for successful completion of this course will be denied and Ii may be subject to penalties under the Colorado Pesticide Applicators' Act for makeing false or fraudulent representations."
- The CDA will approve commercial category pest management credits only; no core credits will be approved for on-line CEC courses.
- The course must be interactive and require the applicator to remain in the course site for a minimum of 60 minutes. Examples include, but are not limited to: a video which must be viewed be prior to continuing through the module, questions that must be answered prior to moving on through the module, or similiar interactions approved by CDA. Students may be allowed to login and out to take the course in sections.
- The course must administer a final exam that covers the subject material and the applicator must pass with a minimum 70% score. Failure to pass the exam should result in the applicator retaking the course or having no credit awarded.
- Exams questions should be scrambled each time an applicator retakes an exam.
- Subject matter and exams should be revised to reflect pest and industry updates, at a minimum, every three years.
- Web based course sponsors must agree to send the name of each applicator participating in the approved course to the CDA no later than 7 days after the conclusion of the course. Notification includes name of applicator, photo file captured at initiation of course, the Colorado applicator ID number, the security agreement, and the applicator exam results. Photos should be submitted in the following format: Applicator name & ID number (example: JohnDoe01234).
- Web based course sponsors must give each applicator some form of confirmation (i.e.: certificate, letter, etc.) of the successful completion of the course for the applicator’s records.
- Web based course sponsors must apply for CEC course renewal each year and submit course changes or new course material(s) no later that Julne 30th of each year.
- New online courses may be submitted at any time. Approval dates run July 1st-June 30th.
Live Skype (and other similiar types) and Webinar CECs
Live Skype and Webinar CEC courses may be submitted for approval under the following conditions: courses must meet the CEC Requirement Criteria Policy, as well as the following requirementsr specific to Skype and Webinar CEC course approval. Courses offered via Skype and 'in person' formats should be submitted on one form with both formats indicated.
- The provider must obtain the client's Colorado applicator ID number and associate this with each course submittedfor credit and verify their identity through some form of identification. (eg: state issued Driver's License).
- The course provider must capture a photo of the student at the time the course is initiated for submittal to CDA to confirm the successful completion of the Skype or Webinar CEC.
- A camera feed or other CDA-approved student monitoring method is required throughout the course period.
- Interaction with the student must be provided via conference call or webinar software to facilitate questions and answers.
- Training materials (eg: copy of webinar presentation or handouts) should be made available to trainee, unless otherwise approved by CDA.
- Subject matter must be revised to reflect industry and pest managment updates, at a minimum, every three years.
Listed Below are the requirements for Classroom CECs.
- A letter from the workshop or seminar sponsor requesting approval for continuing education credits, including the workshop approval request form (CLICK HERE)
- Workshops and seminars should be open to any person holding a Colorado Commercial or Private Applicators License, subject to your space limitations. Sessions not open to all licensees (eg: "in-house" sessions) must be identified as private CEC course on the "Request for Continuing Education Credit Workshop Approval" form.
- An agenda that includes topics covered, speaker names, and the length of time for each session. The agenda should be as final as possible.
- Brief biographies or credentials of the speakers. Speakers should submit information that reflects their expertise in the subject matter they intend to provide CECs for, such as but not limited to: related work or field experience, higher education degrees, other equivalent educational background, or licensure as a Qualified Supervisor in the category being taught. CDA may deny approval if it is determined that the trainer does not have sufficient expertise.
- A brief synopsis or summary of each session to be presented. A synopsis of each session must be submitted. The session title alone is not adequate to meet this requirement.
- The focus of each session should be identified by topic or subject area, according to the attached Continuing Education Requirements, so that appropriate approvals can be made. A topic title alone is not sufficient for evaluation.
- “Core Credit” sessions must be at least thirty (30) minutes in length, although the Department may group topics together in order to meet or exceed the time requirements. "Core Credits" are the seven credits that are required for every applicator such as Laws and Regulations (2 credits), Applicator Safety, Public Safety, Pesticides & their Families, Environmental Protection, or Use of Pesticides.
- “Commercial Applicator Pest Management Credit” sessions must be at least sixty (60) minutes in length, although the Department may group sessions in order to meet or exceed the time requirements. "Pest Management Credits" are those specific to a category, for example, Agricultural Insect Control, Turf Pest Control, or Fumigation.
- Requests for continuing education credit must be received at least 15 days before the workshop or seminar is to be held.
- Requests for continuing education received at least 60 days before the workshop or seminar is to be held will be included in a memorandum sent to all licensed Qualified Supervisors and Certified Operators. All CDA-approved CEC workshops will also be listed on CEPEPs website when provided by CDA.
- Include the name and phone number of a person for licensees to contact who may wish to attend your workshop or seminar. This number will be included in the memorandum referred to above. Include the number of verification forms that you anticipate needing for your seminar or workshop participants. See the attached CEC request form (available here) that provides spaces to document this information. Please resubmit this form with the required documentation.