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CAES Account Numbering System

The CSU Financial Reporting System (FRS) uses a seven digit account number. The first two characters of this number represent the fund group. Thus, an account number 1-5xxxxx indicates Experiment Station funding. Beyond this, CAES has built further meaning into the FRS numbering system as follows:

If account number = 1-5XXXab

XXX = project number     a = source of funds     b = subproject

There are several pieces of information built into the last four digits (XXXab) of the account number.

I. A proposal is processed as a specific type of project. Depending on the research being done, it may be a State, Hatch, McIntire-Stennis or Multi-State Research project. Other special types of projects are also needed for internal use, such as subprojects and administrative projects.
The project "type" can be determined by the first digit of the project number XXX. For example:
If XXXa=
1xxab
project type =
State
2xxab
Hatch Multi-State
3xxab
Royalty Revenue Projects
4xxab
Subproject
5xxab
McIntire-Stennis
6xxab
Hatch Formula
7xxab
Hatch Formula
8xxab
Reserved
9xxab
Administrative
II. Depending on the project type, a project may have various sources of funding. Experiment Station fund sources are:
  • State General Fund
  • Hatch Formula Fund
  • Hatch Multi-State Research Fund
  • McIntire-Stennis Fund
  • Cash (self-generated) Fund

The funding source can be determined by looking at the sixth digit of the account number (identified as "a").

If XXXab=
XXX1b
then the source of funds is
State General Fund
 
XXX2b
  Hatch Formula Fund
 
XXX3b
  McIntire-Stennis Fund
 
XXX4b
  Hatch Multi_State Research Fund
 
XXX6b
  Cash Fund (non-appropriated)
If the sixth digit of the account number is 7, 8, or 9, the project is being used for cost sharing and must have a State General Fund source.
III. As stated in Part II, different types of projects are allowed to use different funding sources. The following table shows the relationships between the type of project and the fund sources allowed.

Source of Funds
Type of Project
State Hatch Formula McIntire-Stennis Hatch Multi-State
State General Fund (1)
XX
XX
XX
XX
Hatch Formula (2)
 
XX
 
XX
McIntire-Stennis (3)
 
 
XX
 
Hatch Multi-State (4)
 
 
 
XX
Cash (5)
XX
XX
XX
XX

NOTE: When your CAES-funded project terminates, you are no longer authorized to use the accounts that are linked to that project. If you have any questions, please contact Jon at 491-6481.

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